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20th September 2014

Tag Archive > Representation

Union Council Review

» 13 June 2011 » In Democracy, Lapsed Policy, SUSU Governance » No Comments

Union Council Review – 13 June 2011, Union Council (Ref: 1011P14)

Union Notes

  1. Policy passed at the Union Council meeting in March 2011 mandating Constitution committee to update the constitution (Motion 12).

Union Resolves

  1. To amend the current make-up of Union Council within the SUSU Constitution, by deleting Standing Orders 1 clause 3.2, replacing it with the following and renumbering:
  2. Council shall consist of:

a)    Chair of Council

b)   All Sabbatical Officers

c)    All Trustees with Portfolio

d)   All Student Leaders

e)    Union Councillors (30) selected to reflect the membership of the Union, with two from each of the following:

  • Post-graduate taught students
  • Post-graduate research students
  • Part-time students
  • Mature Undergraduate students
  • Students with Disabilities
  • European Students
  • International Students
  • Each faculty

f)     Union Councillors (8) open positions

This Union Mandates

  1. Constitution Committee to revisit the entirety of the Standing Orders to ensure all inter-relations are resolved and report back to Union Council any decisive changes

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Academic Representation Reform

» 09 May 2011 » In Education and Academic, External, Lapsed Policy » No Comments

Academic Representation Reform – 9 May 2011, Union Council (Ref: 1011P8)

Union Notes

  1. The success of the 2007 Representation Development Plan
  2. Union Policy D6.1 Representation Faculty Officers
  3. Union Policy D6.3 School Presidents
  4. The on-going evolution of the roles of Faculty Representative, School President & School Vice-President
  5. The University’s imminent re-structure from 3 Faculties to 8
  6. The University’s desire to increase Postgraduate recruitment
  7. Previous ‘difficulties’ in representing both Undergraduate and Postgraduate students
  8. The establishment of SUSU’s Democracy & Representation Department to support all Academic Representatives

Union Believes

  1. That the Academic Representation System will only be effective if it fits the University’s structure
  2. Postgraduates are alarmingly under-represented
  3. That the SUSU’s Democracy & Representation department has improved support for all Academic Representatives

Union Resolves

1. That the job description for Faculty Representatives (Policy D6.1) should be amended to:

“A Faculty Representative is the Senior Course Rep in their Faculty, responsible for the coordination of Academic Unit Presidents, Academic Unit Vice-Presidents and course Representatives. They work with the aforementioned representatives to represent student views to SUSU and the University. Faculty Representatives will be the SUS officer responsible for representing these views on their relevant Faculty Education Committee, proposing papers and taking a lead on Faculty wide issues in their Faculty.”

2. That School Presidents will be known as Academic Unit Presidents (Policy D6.3) with the job description:

“An Academic Unit President is the Senior Course Rep in their Academic Unit, coordinating and supporting their Course Representatives. They work with their Course Representatives to represent views to their Academic Unit and to SUSU. Academic Unit Presidents sit on their respective Academic Unit Board, Academic Unit Education Committee and their SSLC (Student Staff Liaison Committee). The Academic Unit of Social Sciences will have a number of Academic Unit Vice-Presidents reflecting the multi-disciplinary nature of the Academic Unit.”

3. That School Vice-Presidents will be known as Academic Unit Vice-Presidents with the job description:

“An Academic Unit Vice-President is the Senior Course Rep in their Discipline, coordinating and supporting their Course Representatives. Academic Unit Vice-Presidents will be elected in the Academic Unit of Social Sciences only, reflecting the multi-disciplinary nature of study. They work with their Course Representatives in partnership with their Academic Unit President to represent views to their Discipline and to SUSU.”

4.That the Vice-President roles in Humanities and Health Sciences will become Academic Unit Presidents, reflecting the University’s change of structure

5.That all Faculty Representatives, Academic Unit Presidents & Academic Unit Vice-Presidents represent Undergraduate, Postgraduate Taught and Postgraduate Research students

6.That all Academic Unit Presidents will have the ability to democratically elect Vice-Presidents for Undergraduate, Postgraduate Taught and Post Graduate Research from amongst the course representatives relevant to their portfolio, in which each course representative has an equal vote

7.That the changes listed above are effective from July 2011

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Sabbatical Officer Job Descriptions

» 31 January 2011 » In Constitution Changes, Lapsed Policy, Officers » No Comments

A1.6 Sabbatical Officer Job Descriptions – 31 January 2011, Union Council (Ref: 1011P4)

Union Notes        

  1. The Union AGM held in May 2010 passed policy requiring a full review of all Sabbatical Roles within the Union.
  2. Union Council’s decision on 13 December 2010 to amend the Sabbatical Officer roles (Motion 3)
  3. The requirement that Southampton University Students’ Union must register as an independent Charity in 2011 and as a consequence, the review of its governance structure, notably the composition of its Trustee Board
  4. That Sabbatical Officers have been reviewing their job descriptions during the 2010 autumn term.

Union Believes

  1. That the Sabbatical Officer job descriptions must be tailored to cover all work which the Students’ Union undertakes
  2. That the Sabbatical Officer job descriptions must be transparent

Union Resolves

  1. To amend the current Sabbatical Officer job descriptions within the SUSU Constitution, by deleting Standing Orders 4, clauses 3 to 8, replacing them with the following and renumbering:

 

1.            The Union President

1.1 Having overall responsibility for the Union as a whole:

a)    Taking a leadership role in the promotion of the interests of Union Members;

b)   Ensuring that items of a Union-wide nature are addressed;

c)    Leading and giving direction to the sabbatical team and other officers;

  • Assisting other Sabbatical Officers in achieving their goals and the mission of the Union
  • Ensuring the Sabbatical Officers work together effectively as a team and are motivated as individuals

d)   Working in partnership with the General Manager to achieve the mission of the organisation and to drive the Union’s strategic planning process

 

1.2 Will be the figurehead of the Union:

a)    Being responsible for managing relations locally, nationally and internationally

b)   Being responsible for managing relations with the University

c)    Being the public spokesperson of the Students’ Union

d)   Leading the Union media engagement, including preparing and releasing statements and media releases

 

1.3 Be the Chair of the Trustee Board:

a)    Ensuring the Trustee Board is equipped to deliver strong governance practices

b)   Being responsible for the Union’s finances:

  • Present the Union’s budgets to the University and within the Union
  • Regularly monitoring the budget, considering management accounts, presenting them as necessary and ensuring appropriate actions
  • Ensuring all Financial Procedures and regulations are followed by others in the Union
  • Ensuring annual accounts are prepared and being responsible for the presentation of these to the appropriate committees

c)    Having responsibility for all staff employment matters, including being line manager to the Union’s General Manager

d)   Exercising deliberative and executive powers between Trustees meetings and accounting to the Trustees for any decisions made

e)    Ensuring the Board of Trustees maintains an overview on the Union’s responsibilities for compliance with legislative, university and internal regulations

f)     Being the lead officer responsible for the development of the Union’s commercial and trading activity

 

2.   Vice President Academic Affairs

 

2.1 Defend students’ academic and educational issues and rights:

a)    Representing students’ interests on relevant committees, boards and groups within the University;

b)   Keeping the University informed of student opinion on academic affairs, in order to inform their plans and policies;

c)    Maintaining up to date knowledge of academic and educational issues at the University, locally, nationally and internationally;

d)   Leading academic-related campaigns and lobbying.

 

2.2 Amplify the student voice through the academic representation system:

a)    Establishing and supporting an effective representation system for all academic areas and groups within the University.

b)   Ensuring that all Representatives are properly trained and supported.

c)    Providing strategic direction to the Education Committee

 

2.3 Promote academic awareness to students:

a)    Maintaining close contact with all relevant welfare & advice services.

b)   Ensuring that students are informed of their rights with relation to academic issues.

c)    Campaigning to ensure student involvement in developments to the University statutes, ordinances and regulations, as well as the Student Charter.

 

3.   Vice President Communications

 

3.1 Leads on Union Communications:

a)    Facilitating two-way communication between the Students’ Union and its members

b)   Having overall responsibility for all media output

c)    Assisting Union Officers with Union campaigns

d)   Delivering the key messages of the Students’ Union to key audiences

e)    Overseeing the Union’s web presence and online communities;

f)     Working alongside the relevant officers and staff in the development and delivery of Union communications, marketing and media strategies;

g)   Being responsible for the overall co-ordination and organisation of Freshers’ Week

 

3.2 Leads and supports student media groups:

a)    Leading and supporting the Union media departments

b)   Fulfilling the roles of:

  • Wessex Scene – Editor-in-Chief
  • The Edge – Editor in Chief
  • Surge – Director General
  • SUSU.tv – Director General

 

3.3 Leads on Union democratic processes:

a)    Responsible for the overall co-ordination of elections, ensuring they are run in accordance with the regulations

b)   Ensuring the Constitution is accessible and up to date

c)    Maximising participation in Union democratic processes in particular Referenda, the Annual General Meeting (AGM) and Union Council.

 

4.   Vice President Sports Development

 

4.1 Athletic Union Club Development

a)    Ensuring that the Athletic Union is constantly evolving in order to better represent the student athletes involved in it

b)   Allowing the voice of any student athlete to be heard and to be their representative locally, nationally and internationally

c)    Managing club development plans

 

4.2 Increasing participation in sport and recreational activity:

a)    Providing and developing opportunities for students to engage with sport and recreational activity locally, nationally and internationally

b)   Getting the student population engaging with healthy living

c)    To work with the Sport and Health Officer to engage with under-represented groups in the Athletic Union

 

4.3 Developing elite sport:

a)    Developing and providing elite sporting opportunities for student athletes

b)   Working towards strategies, plans and programs to improve the Universities rankings in sporting competitions and events

c)    Ensuring the Athletic Union is contributing to the reputation of the University by working with the University and individual clubs to promote a higher level of performance of student sport

 

5.   Vice President Student Engagement

 

5.1 Support student-led groups:

a)    Supporting the Societies Officer in implementing a strategy for the development of Union affiliated societies

b)   Supporting Raise and Give (RAG) in co-ordinating charitable activities that engage students

c)    Working with the relevant officers to support and develop halls of residence committees

d)   Supporting the co-ordination of student enterprise alongside the relevant officer

e)    Developing and implementing a plan for the Performing Arts’ societies with the relevant officers and staff and the way in which this student group can impact on our students and local communities

 

5.2 Create partnerships to provide more opportunities for our student groups:

a)    Taking a lead in organising key events throughout the year that allow student groups to demonstrate their talents and skills

b)   Developing relationships with the local community to broaden the experiences of our student groups

 

6.   Vice President Welfare and Communities

 

6.1 Co-ordinate action on welfare issues:

a)    Delivering output on student welfare issues identified by Welfare Committee and relevant welfare and advice services

b)   Maintaining close contact with all relevant welfare & advice services

c)    Liaising with stakeholders in private rented accommodation

d)   Supporting students in Halls of Residence

 

6.2 Promote students’ involvement within larger communities:

a)    Liaising with the local community, developing communication and feedback between students and the local residents

b)   Working with the relevant officers and staff to promote the activities of our members to the communities that they are part of

c)    Supporting the relevant officers to promote and deliver a broad range of opportunities within the community for students to participate in

d)   Liaising with the relevant local authorities to represent student interests

 

6.3 Support particular student communities to enhance their student experience:

a)    Supporting the specific needs of student cohorts

b)   Working with the relevant officers and staff to deliver a standard level of provision for all students whilst recognising the specific needs of our cohorts

c)    Working with the relevant officers and staff members to develop and implement ethical and environmental responsibilities

 

7.   Vice President Winchester and Sites

 

7.1 Work with all satellite campuses and students on placements to determine the needs of those students:

a)    Working closely with the Sabbatical team to deliver SUSU to all sites

b)   Developing provision at each site; giving all students the specific support they need

 

7.2 Develop strategies for all sites:

a)    Overseeing the development of the Union facilities at Winchester

b)   Working with the relevant officers and staff to develop and implement a plan for the delivery of Union services to all sites

c)    Delivering relevant activities, services and facilities to all sites

 

7.3 Ensure the Union is sustainable in its outreach activities

a)     Develop teams of student leaders at each site

b)   Train and support the student leaders at all sites

 

Union Resolves

  1. To establish the Vice President Winchester and Sites as a major Union Office, elected by all Union full members, delete Standing Order 5 clause 5.1 (c) and 5.1 (d)

 

Union Mandates

  1. Constitution Committee to revisit the entirety of the Standing Orders to ensure all inter-relations are resolved and report back to Union Council any decisive changes

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International Students’ Officer Executive Officer

» 14 June 2010 » In Communities, International, Lapsed Policy » No Comments

International Students’ Officer Executive Officer – 14 June 2010, Union Council (Ref: 0910P31)

Union notes

  1. The University’s and the Union’s recognition of the poor representation for international students.
  2. The increasing steps taken by the Students’ Union to support international students, including the newly formed International Students’ Working Group.
  3. The newly created International Students’ Committee (Standing Committee) in Students’ Union Standing Orders.[1]
  4. The recent University Strategy to increase the number of international students to 30% of the university population (6,750 of 22500) students, recognising a significant change in our membership.[2]
  5. The current nationwide drive to “Internationalise” Students’ Unions.[3]
  6. The Admin Officer (voluntary part-time) role of International officer.
  7. The cancellation of International Week normally coordinated by SUSU.

Union believes

  1. That international students have been under represented.
  2. That the role of international officer is wide and needs more support.
  3. That changing the role of International Students’ Officer from an Admin Officer to Executive Officer (voluntary role) would increase the profile of International Students representation.
  4. That changing the role of International Student Officer to an Executive officer would give more recognition to international students and would help ensure they are more effectively represented.
  5. The role would assist to engage, represent and provide for international students.

Union resolves

To make the International Students’ Officer role an Executive Officer role.

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Schools Liaison Officer Name Change

» 13 May 2010 » In Constitution Changes, Lapsed Policy, Officers » No Comments

Schools Liaison Officer Name Change – 13 May 2010, AGM (Ref: 0910P34)

Union Notes

  1. The on-going development and change currently occurring in SUSU Student Representation.
  2. The name of Schools Liaison Officer is very confusing.
  3. The job title doesn’t clearly convey the remit of the role.

Union Believes

  1. Accessibility of Officers is paramount.
  2. That the role of Schools Liaison Officer has now evolved to only encompass Undergraduates.

Union Resolves

  1. The Schools Liaison Officer be renamed the Academic Representation Officer.

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VP Education & Representation to VP Academic Affairs

» 26 April 2010 » In Constitution Changes, Lapsed Policy, Officers » No Comments

VP Education & Representation to VP Academic Affairs- 26 April 2010, Union Council (Ref: 0910P20)

Union Notes

  1. That the name Vice President Education and Representation is often mistaken to mean that the Vice President Education deals with all representation.
  2. That the role of Vice President Education and Representation is not fully understood by the University
  3. That Vice President Academic Affairs is a commonly used name for the same role in other Unions including Cardiff.
  4. That constitution committee agreed to change the name of Vice President Education and Representation to Vice President Academic Affairs.

Union Believes

  1. The name Vice President Education and Representation is long winded and often confusing.
  2. That both the University and students mistake ‘representation’ to mean representing all students on all issues
  3. That representation in the context of this role should mean academic representation
  4. That the title Academic Affairs represents the job role more appropriately.

Union Resolves

  1. To re-name the role of Vice President Education & Representation to Vice President Academic Affairs
  2. To mandate the Union to inform appropriate staff in the Union and University of the name change.
  3. To mandate the Union to make appropriate arrangements to ensure all publicity and documents have the right title.

 

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Union Restructuring of Sabbatical Positions

» 26 April 2010 » In Constitution Changes, Lapsed Policy, Officers » No Comments

Union Restructuring of Sabbatical Positions- 26 April 2010, Union Council (Ref: 0910P21)

Union Notes

  1. The diverse remit of VP Welfare and Societies, taking a leading role in the following Departments/Student areas; Societies, RAG, Community Volunteering, Equal Opportunities, JCR’s, Private Rented Students, Welfare Campaigns, SUAIC (working to develop its long term direction plans), Nightline.
  2. VP Welfare and Societies is the main point of contact/Sabbatical Support for the following student officers; Community Volunteering, Cultural Diversity, Environment and Ethics, Equal Opportunities, International, JCR, LGBT, Men’s, RAG, Societies, Women’s, Students with Disabilities Coordinator and PAU Chair.
  3. The union is currently under a major review, looking into what it offers its diverse membership.

Union Believes

  1. The position of VP Welfare and Societies has become too broad to fully support all of the departments and areas under their remit.
  2. If the role were to be split into two separate positions it would be possible to focus more on areas within the current remit that could offer a far better service to our diverse membership.

Union Resolves

  1. To split the role of VP Welfare and Societies into two new Sabbatical positions, VP Welfare and Accommodation, and VP Student Engagement.
  2. VP Welfare and Accommodation would be responsible for Welfare issues/campaigns, carrying out our Equal Opportunities policy, the support of JCR and students in Private Rented accommodation, the long term direction of SUAIC, and Nightline.
  3. VP Student Engagement would be responsible for the Societies, RAG, and Community Volunteering Departments.
  4. To mandate the Student Union President, and VP Welfare and Societies to ensure these roles are created in time for the next Student Union Elections (Spring 2011).
  5. To bring a review to Union Council detailing the effectiveness of these changes at the end of the first year of these positions being in place.

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School Presidents

» 08 February 2010 » In Education and Academic, External, Lapsed Policy » No Comments

School Presidents- 8 February 2010, Union Council (Ref: 0910P10)

Union Notes

  1. The Success of the recent introduction of the 2007 RDP (Representation Development Plan)
  2. The on-going evolution of the role of School President
  3. The difficulty in representing both Undergraduate and Postgraduate issues

Union Believes

  1. School Presidents form an invaluable link between Course Reps and SUSU
  2. The role of School President has changed considerably since its inception

Union Resolves

  1. That a School President is defined as:

“the Senior Undergraduate Course Rep in their School, coordinating and supporting their Course Reps. They work with their Course Reps to represent views to their School and to SUSU. School Presidents sit on School Board, School Education Committee and their SSLC. The School of Health Sciences, Humanities, and Social Sciences will each have a number of Vice-School Presidents reflecting the multi-disciplinary nature of their School. 

School Presidents will no longer act as Faculty Reps from April 23rd 2010; with 3 Faculty Officers (1 for FESM, MHLS & LASS) taking their place”

  1. That a system be put in place for Postgraduate Representation to ensure equal    representation.

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Course Representatives

» 08 February 2010 » In Education and Academic, External, Lapsed Policy » No Comments

Course Representatives – 8 February 2010, Union Council (Ref: 0910P5)

Union Notes

  1. Course Rep Elections may soon be the responsibility of SUSU
  2. There is currently no defined role of a Course Rep
  3. Course Reps in some Schools are required to undertake duties outside the expected roles of a Course Rep
  4. Course Reps are currently not ‘officers’ of the Union

Union Believes

  1. Course Reps form the foundation of the Academic Representation system
  2. That the role of a Course Rep should be clearly defined so that the right students volunteer for the position

Union Resolves

  1. That Course Reps will become ‘Officers’ of the Union from July 1st, subject to non-attendance and recall procedures as set out in the constitution
  2. That a Course Rep is defined as:

“an annually elected student who represents their fellow student’s views to their school or department. Course Reps achieve this through sitting on their SSLC, with some Reps also sitting on School Board They are supported and coordinated by their School President, helping run school campaigns, propose changes to School Board/School Education Committee, and gather student views. They are the foundation of the Academic Course Representation System”

3. That Course Reps will not be expected to perform any duties outside their remit

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Representation Faculty Officers

» 08 February 2010 » In Education and Academic, External, Lapsed Policy » No Comments

Representation Faculty Officers – 8 February 2010, Union Council (Ref: 0910P4)

Union Notes

  1. Faculty Reps are currently selected from the School Presidents (3 from MHLS, 3 from LASS, 3 from FESM)
  2. The difficulty of representing both School and Faculty wide issues
  3. The already time consuming role of School President
  4. The success of the recent introduction of the 2007 RDP (Representation Development Plan)
  5. The on-going evolution of the role of Faculty Rep

Union Believes

  1. Faculty Reps are an important link in the feedback chain
  2. That Faculty issues are distinct from School issues
  3. School Presidents should be allowed to focus on issues in their School

Union Resolves

  1. That 3 Faculty Officers get elected at the same time as the School Presidents (1 for MHLS, 1 for FESM, 1 for LASS)
  2. That a Faculty Officer is defined as:

“the SUSU Representative along with the Vice President Education & Representation and Postgraduate Officer on their respective Faculty Education Committee. They are to gather student views from the School Presidents in their Faculty, propose papers to Faculty Education Committees and take a lead on Faculty wide issues in their Faculty”

  1. That the Faculty Officers will become Admin Officers on Union Council
  2. That the newly election Faculty Officers start their first term on April 23rd 2010 ; other Faculty Officers will start on 1st July 2010

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