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Archive > October 2002

Code of Conduct for Trustees

» 18 October 2002 » In Constitution Changes, Lapsed Policy, Trustees » No Comments

Code of Conduct for Trustees- 18 October 2002: Ratified 11 June 2007, 13th June 2011, Union Council (Ref: 0203P1)

Union Notes

  1. Last year it was decided by Council, that every member of Union Management Board, including council representatives, were trustees of the Union.
  2. That by law there are some groups of people who are excluded from becoming trustees of a charity (such as un-discharged bankrupts).
  3. That Lord Nolan has produced seven principles for public life, namely:
    1. Honesty
    2. Accountability
    3. Leadership
    4. Objectivity
    5. Selflessness
    6. Openness
    7. Integrity
    8. It was his view that these should be exhibited by all those charged with distributing public money.
    9. That through our Block Grant we are receiving Public money.

Union Believes

  1. That all members of Union Management Board must fulfil the statutory requirements of a trustee.
  2. That in every decision made at UMB the Nolan Principles should be adhered to.

Union Resolves

  1. To accept the following code of conduct for SUSU trustees.
  2. To require each member of UMB to sign the Trustee Declaration.
  3. That anyone who is either unable or unwilling to sign the declaration may not sit as a voting member of UMB.


SUSU Trustee Code of Conduct


Trustees of Southampton University Students’ Union have a general duty to act in the best interest of Southampton University Students’ Union as a whole. They should not do so in order to gain financial or other material benefits for themselves, their family, their friends or any other organisation they may belong to or represent.


Southampton University Students’ Union’s trustees:

  • Should not place themselves under any financial or other obligation to outside individuals or organisations that might seek to influence them in the performance of their role.
  • As well as avoiding actual impropriety, should avoid any appearance of improper behaviour.
  • Should avoid accepting gifts and hospitality that might reasonably be thought to influence their judgement.


In carrying out their role, including making appointments of staff or honorary officers, awarding contracts, recommending individuals for rewards and benefits or transacting other business, Southampton University Students’ Union’s trustees should ensure that decisions are made solely on merit.


Southampton University Students’ Union’s trustees:

  • Have a duty to comply with the law on all occasions in accordance with the trust placed in them and in such a way as to preserve public confidence in Southampton University Students’ Union.
  • Are accountable for their decisions and actions to the student membership, the University, funders and the public. They must submit themselves to what scrutiny is appropriate to their role.


Southampton University Students’ Union’s trustees:

  • Should ensure that confidential material, including material about individuals, is handled in accordance with due care.
  • Should be as open as possible about their decisions and action that they take. They should give reasons for their decisions and restrict information only when the wider interest clearly demands.


Southampton University Students’ Union’s trustees:

  • Have a duty to declare any interests relating to their trustee role and to take steps to resolve any conflicts that may arise. Where private interests of a trustee conflict with their trustee duties, s/he must resolve this conflict in favour of the trustee role;
  • Must make relevant declarations of interest in the different circumstances and roles they play both within and outside Southampton University Students’ Union.


Southampton University Students’ Union’s trustees:

  • Should promote and support the principles of leadership by example;
  • Must respect the role of the Permanent Secretary and other permanent staff of Southampton University Students’ Union and observe the staff/student protocol.


Trustee Declaration

I declare that:

  • I am over 18.
  • I am not an undischarged bankrupt.
  • I have not previously been removed from trusteeship or a charity by a Court or the Charity Commissioners.
  • I am not under a disqualification order under the Company Directors’ Disqualification Act 1986.
  • I am, in the light of the above, not disqualified by the Charities Act 1993 (Section 72) from acting as a charity trustee.
  • I undertake to fulfil my responsibilities and duties as a trustee of Southampton University Students’ Union in good faith and in accordance with the law and within Southampton University Students’ Union’s objectives and laws.
  • Delete whichever of the following statements does not apply to you.

I do not have any financial interests in conflict with those of Southampton University Students’ Union (either in person or through family or business connections).


I do not have financial interests in conflict with those of Southampton University Students’ Union (either in person or through family or business connections) and I have formally notified these in a conflict of interest statement. I will specifically notify any such interest at any meeting where trustees are required to make a decision which affects my personal interests, and I will absent myself entirely from any decision on the matter and not vote on it.


Signature  Date:_____________________________


Name (please print):__________________________________________________


Position in Students’ Union:_____________________________________________

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